Information for Users

Users’ feedback to the host institution

 1. Project Summary Report

Upon completion of the access visit users must fill out the Project Summary Report and submit it to the host institution.

2. Lasers4EU User Group Questionnaire

In addition users must complete the Lasers4EU User Group Questionnaire. Users will receive an e-mail with a login key that will provide them with the questionnaire tailored to their proposal.

The purpose of the questionnaire is to collect feedback from users in order to evaluate the Lasers4EU access programme, to provide useful advice to the individual host facilities and to improve the services offered to users in general.

Publications resulting from access to a specific facility

Users are expected to publish their results within a reasonable time in open access literature. Users should acknowledge the contribution of the host facility in any output (i.e. publication, presentations, etc.). It is a contractual obligation to acknowledge EU support in all publications and presentations to which users agree when submitting an application. Please inform the host facility where you carried out your project about any publication of related results to your access project.

Open access: Users are obliged to deposit peer-reviewed research articles or final manuscripts in an online repository, allowing for online access at no charge to EU-funded results.

Research data: The underlying research data have to be deposited in a trusted repository with open access, unless this conflicts with legitimate (e.g. commercial) interests or if there are other restrictions.

Presentation of the results of your access project

If you present the results of your access project at a scientific meeting or conference, please mention the support from Lasers4EU and you may use the Lasers4EU PowerPoint template.

Patenting the results

Results of your access project may also be patented. Details should be negotiated on a bilateral basis with the host institution where the project has taken place. In view of the EU funding, specific conditions for access apply, e.g.: “Only user groups that are allowed to disseminate the results they have generated under the action may benefit from the access, unless the users are working for SMEs.”

Thus, it is important that you will publish your results without preventing any patenting of results that you have obtained. The EU emphasises that participants must examine the possibility of protecting results and must adequately protect them — for an appropriate period and with appropriate territorial coverage — if:
(a) the results can reasonably be expected to be commercially or industrially exploited and
(b) protecting them is possible, reasonable and justified (given the circumstances).

When deciding on protection, the beneficiary must consider its own legitimate interests and the legitimate interests (especially commercial) of the other beneficiaries.

In addition, applications for protection of results (including patent applications) must include the following information:

“The project leading to this application has received funding from the European Union’s Horizon Europe research and innovation programme under grant agreement number 101131771 Lasers4EU”.

Remote Access

Remote Access is offered by several of Lasers4EU labs in exceptional cases. Wherever possible, access projects are carried out by the host lab’s staff with no external user present in the lab. They supervise the experiments remotely.

Remote access can only be granted when the Principal Investigator and the host facility have reached an agreement on how to proceed. The projects will have to strictly respect the following rules:

• Remote Access must be based on a strong and auditable involvement of the user(s).
• The user(s) should be directly involved, usually on a daily basis, via video link, and must actively participate in the different steps and decisions during the experiment.
• Proofs of such involvement (e.g. minutes of the video discussions on the lab books) shall be kept for audit purposes. The remote users shall fill a form certifying the amount of remote access provided to them (available from the host facility).

You are invited to discuss remote access options with the following facilities: CEA-LIDYL, CLF, CLL, CLPU, CNRS-CELIA, CNRS-LOA, CNRS-LP3, CUSBO, FELIX, FERMI, GSI, HZDR-ELBE, ICFO, LENS, LLAMS, LLC, MBI, ULF-FORTH, VULRC.